ISO 45001 Implementation in 31 steps (ISO 45001 Documentation Toolkit)

Safety officer reviewing workplace safety against ISO 45001 - the OHSMS standard

A valuable aid to you in developing a viable OHSMS Project Plan - to aid you to start on time, finish on time and leave nothing vital out.

The ISO 45001:2018 Implementation Model developed by deGRANDSON Global

The 31 Steps to ISO 45001 Implementation is the model we have developed for implementing an Occupational Health & Safety Management System (OHSMS) to meet the requirements of ISO 45001:2018 and to secure accredited Certification.

It is the foundation on which our Lead Implementer Course and OHSMS Transition Course are built.

Basis of the 31 Steps to ISO 45001 Certification Flowchart

So where does it come from?

The International Standards Organisation (ISO) has published one standard only that focuses on developing and implementing an organization's OHSMS. But it divides into two parts:

  • The OH&S Management System Standard, ISO 45001:2018:  This standard is the specification for an OHSMS. It specifies the requirements of an OH&S management system for organizations seeking to establish implement and maintain a framework for the occupational health and safety of workers and others who can be affected by its activities. And to promote and protect their physical and mental health.
  • ISO 45001:2018, Annex A: Guidance on the use of this document. We mention this Annex to the Standard separately as it is often ignored and the very useful guidance it contains not studied.

To help make sense of it all from an OHSMS Implementer/Project Manager’s viewpoint we have developed the 31-Step Infographic that you can see below.

 

 

 

 

View our ISO 45001 Courses

 

How to Get ISO 45001 Certification

  1. Obtain Management Support (ISO 45001 Clause 5.1)
  2. Assemble OHSMS project team
  3. Conduct a Gap Analysis and create a project plan
  4. Identify the Occupational Health and Safety Context of the Organization (ISO 45001 Clause 4.1)
  5. Identify legal and other requirements (ISO 45001 Clause 6.1.3)
  6. Identify worker and other interested parties' needs (ISO 45001 Clauses 4.2 and 5.4)
  7. Define the scope of the OHSMS (ISO 45001 Clause 4.3)
  8. Prepare OHSMS policy and define processes (ISO 45001 Clauses 4.4 and 5.2)
  9. Define key roles, responsibilities, and authorities (ISO 45001 Clause 5.3)
  10. Determine risks, opportunities, and emergencies (ISO 45001 Clause 6.1.1)
  11. Identify hazards and assess risks and opportunities (ISO 45001 Clause 6.1.2)
  12. Plan actions to address risks and opportunities (ISO 45001 Clause 6.1.4)
  13. Establish OH&S Objectives (ISO 45001 Clause 6.2.1)
  14. Develop a process to achieve objectives (ISO 45001 Clause 6.2.2)
  15. Operational Controls (specific responsibilities) (ISO 45001 Clause 8.1.1)
  16. Eliminate hazards - reduce OH&S risk (ISO 45001 Clause 8.1.2)
  17. Establish a process to manage change activities (ISO 45001 Clause 8.1.3)
  18. Establish a process to control contractors and procurement (ISO 45001 Clause 8.1.4)
  19. Establish OH&S monitoring and evaluation (ISO 45001 Clauses 9.1.1 and 9.1.2)
  20. Develop mandatory and other documentation (ISO 45001 Clauses 4.4 and 7.5)
  21. Secure required resources (ISO 45001 Clause 7.1)
  22. Initial Employee Awareness (ISO 45001 Clause 7.3)
  23. Establish internal and external communication (ISO 45001 Clause 7.4)
  24. Finalize and issue OH&S documentation (ISO 45001 Clauses 4.4 and 7.5)
  25. Complete job-specific training (ISO 45001 Clause 7.2)
  26. Go Live! Procedures and Objectives (ISO 45001 Clauses 8.1, 10.1, and 10.2)
  27. Conduct emergency drills (ISO 45001 Clause 8.2)
  28. Conduct internal audits (ISO 45001 Clause 9.2)
  29. Conduct Management Reviews (ISO 45001 Clause 9.3)
  30. Implement continual improvement (ISO 45001 Clause 10.3)
  31. Apply for Certification Audit

 

For ease of understanding the 33 steps have been set out in a simple sequence.  In reality, you will frequently be working on several steps simultaneously. 

This will help reduce the overall timescale for the project.  When project planning with your project team, you should seek out and document such opportunities.

 

Implement ISO 45001 yourself

 

Download the ’33-Steps to ISO 45001:2018 Certification’ PDF file

 

This infographic is the foundation for our ISO 45001 Lead Implementer Course.  This course includes a 100+ page Implementation Handbook and a comprehensive ISO 45001 documentation toolkit. While this document is part of our ISO 45001 Implementation Toolkit, you may have it for free!

See also our ISO 45001 Courses series.

 

CTA 45001 Lead Implementer Certification

Note: First published February 2020; revised and updated in December 2021.

 

Related Articles

 


deGRANDSON Global is an ISO Certified Educational Organization

InISO 21001 ISO 29993 ISO 29994 October 2021 we secured certification to three education-related ISO Standards.  We now have a university-grade management system in place conforming to the requirements of  …

  • ISO 21001, Educational Organizational Management System,
  • ISO 29993, Learning Services outside formal Education,  and
  • ISO 29994, Learning Services – additional requirements for Distance Learning.

We have chosen ISO 21001 certification because, unlike IRCA and Exemplar badges (which in our opinion are commercially compromised), it is based on independent third-party assessment.  It is a ‘university grade’ standard in use globally by schools, colleges, and universities to demonstrate their competence.

 

Written by Dr John FitzGerald

Director & Founder of deGRANDSON Global. Spent 15 years in the manufacturing industry and 25 years training, consulting & auditing management systems

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